Development and Finance Coordinator

Employer Name The Nature Conservancy   Address 99 Bedford St.
Job Type Full-time, Permanent   Address 2
Experience 2 - 5 Years   City Boston
Education Bachelors Degree   State Massachusetts
  Zip Code 02111

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Job Description

The Nature Conservancy seeks a Development and Finance Coordinator!

The Development and Finance Coordinator is responsible for coordinating across the development, finance and conservation teams to ensure revenue is recorded, tracked and applied to meet donor intent and maximize efficient use of funds. They will utilize centralized constituent management and financial systems to process, report on, analyze and track gifts/commitments. The Coordinator will partner with fundraising staff to ensure excellent donor stewardship and work with finance to solve problems based on their in-depth understanding of TNC policies and procedures. The Development and Finance Coordinator will also work with a variety of staff locally and across The Conservancy to fulfill this critical role for the chapter.

• Manage local depositing processes ensuring adherence to internal guidelines
• Responsible for gift and commitment receipting processes for the chapter ensuring accuracy, and compliance with donor intent Standard Operating Procedures and FASB guidelines.
• Responsible for system corrections related to gift and commitment processing
• Responsible for commitment tracking, reporting and management of reminder systems
• Supports fundraising staff with gift processing related assistance including donor gift documentation materials, gift research, and constituent account updates
• Works with fundraising staff to provide timely acknowledgment of donor gifts. Responsible for acknowledgment processes and related gift reporting.
• Manages gift receipting and related donor records in electronic and paper form, ensuring records security procedures and retention guidelines are met.
• Handles donor inquires related to gifts and acknowledgments. Works with membership program at headquarters to address some forms of giving and problem solving.
• Assist Director of Finance and conservation staff with budget development, tracking, management, and close out of public and private grants. May include helping create award budgets, assisting with due diligence, troubleshooting, tracking, forecasting and report creation. Partner with staff and contractors/awardees to ensure smooth process management.
• Manage coordination of all non-real estate contracts and grants-out. Includes adherence to internal SOPs, creating, maintaining and communicating local processes and process changes to staff, tracking obligations and payments. Also includes assisting with contract due diligence, working with staff and vendors to pay, track and close out contractual agreements.
• May assist the Director of Finance with finance related tasks as time allows.
• Maintain a strong peer network across The Conservancy to improve systems and processes.
• Make day-to-day decisions within the scope of work assignments and prioritize work independently. Coordinate projects with several variables, work within a defined timeline.
• Identify routine problems and utilize existing resources for resolution, referring difficult questions and problems to supervisor.
• Ensure compliance with TNC’s policies and procedures, and external (donor/legal/IRS) requirements are met.
• Demonstrate sensitivity in handling confidential information.
• Does not supervise any staff, but may supervise volunteers, interns, or temporary staff.
• Financial responsibility includes working within a budget, processing invoices and transfers, and contracting with vendors.
• Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.

Required Skills

• Bachelor’s degree and 2 years’ experience or equivalent combination.
• Experience communicating with and building relationships with staff and experience proactively managing colleagues in an assertive manner.
• Experience in data entry and a constituent management system or equivalent.
• Experience in Excel, generating reports and interpreting data.
• Experience in business writing, editing, and proofreading.
• Experience working across teams.

• Multi-lingual skills and multi-cultural or cross-cultural experience are appreciated.
• Ability to analyze information for the purpose of preparing reports, coordinating activities and solving problems.
• Ability to apply research skills.
• Ability to work under pressure and perform repetitive data entry tasks.
• Experience interpreting guidelines to achieve desired results.
• Experience with databases and spreadsheet software.
• Strong organization skills, accuracy, and attention to detail.

Description of Benefits: Salary / Commissions / Bonuses / Other

We offer a full range of benefits to help meet needs for health care, retirement, and a positive life balance:
-Medical/Dental/Vision insurance
-Same-sex spouse and domestic partner coverages
-Flexible work schedules in addition to a standard 35 hour work week
-Retirement savings plan
-Generous annual leave and sick time
-8 weeks of paid parental leave
-Paid holidays